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Going School-Wide: A Step-by-Step Guide

Going school-wide is a huge and exciting move that we’re more than happy to guide you through! So, let’s get this started!

1. Register as a School Leader:

If you haven’t already, now’s a great time to register for a school leader account.  You can do this from the web or app. You can view our tutorial on how to create a school leader account here and learn more about school leader capabilities here.

2. Join Your School:

Joining a school listing allows you to create an online school community where all your teachers can find and connect at the same place.  This opens up the possibility for great collaboration within your school through the use of features like School Directory and School Story.  You can either join an existing school listing or create a new one, if needed. Find out more about joining a school here.

3. Get Verified:  

Either your mentor or a ClassDojo representative can get you verified.  If your school doesn't have a mentor, please email us at hello@classdojo.com for assistance getting verified. Be sure to include a copy of your official school ID card, or a link to your school's website staff directory where we'll find you listed as a school leader.  

Getting verified confirms you as a member of your school and opens up school-wide features such as School Directory and School Story.

4. Upload your Student Roster:

You can easily upload your roster from a Word document or a .CSV spreadsheet into your School Directory! Teachers will later use your roster to import students into their class. This allows parents to connect once for all classes, instead of needing a unique code for each class their child is in. It also makes moving students from one class to another and keeping their parents connected simple!

If you're setting up for a new year with an already existing School Directory, you can...

If parents aren't connected yet...

Our School Directory roster upload feature allows you to upload a roster with a student’s first name, last name, and parent email address. When you upload a roster with all these fields, a parent will be sent an invite to join the school.  Once connected, any class the student is imported into will appear on the parent's account.

If you don't know parent emails yet…

Teachers can send home printed codes at Back to School or on the first day of class. Here's a great article on getting parent code sheets to print and send home: 

5. Create Teacher Accounts:

Instruct teachers to create their teacher accounts and join the school listing you created.  Once they join, you can verify them using the School Directory feature.

To do this: 

  • Go to the School Directory and click on the Teacher tab
  • You'll see a "Join school requests" box on the right side of the screen. Teachers requesting to join will appear there. To see this, you'll need to be connected to your school and have been verified as a school leader already (see steps 2 and 3)
  • Click on the "Yes" option to allow a teacher to join, or "No" if the teacher isn't a real teacher at your school.  

You can also opt to invite teachers to your school. Teachers who accept this invitation will be automatically verified.  Learn more about this here.

6. Setting Up Classes:

At this step, you'll decide how to set up classes. 

  • Class sharing:  Sharing a class allows more than one teacher to access the same class.  Class sharing is best for classes where teachers may be co-teaching, have aides, or who want to share their class with specials. Teachers can also share with administrators who want parent contact, access to reports, Portfolios, and Class Stories, or the ability to add points. Learn more about setting up a share here.  
  • Link students via School Directory: Each teacher has their own class, but imports students from the School Directory into their class. This means the students will have individual reports for each teacher, but linked parent and student accounts travel with the student.  So, parents and students only need to enter one code to connect to all classes they are imported into.  This will work throughout their school career. As long as a teacher imports the student from the School Directory, the parents never need a new code for new teachers!  You can find more on School Directory here.
  • Invite Parents and Students: If you haven't already invited parents in the roster upload, you or a teacher can invite parents within a class by either sending home a printed invite or sending an email invite.

7. Create Consistency School-Wide:

8. Welcome Parents to Your School Community!

You can now post to School Story with a welcome note, or just take a look at the feature to get to know it a bit better. School Story posts go out to all connected parents and appear within the parents' "Story" feed alongside Class Story and Student Story posts.  

Here's more on School Story: 

 Have questions on going school-wide? Email us at hello@classdojo.com and we would be happy to help!

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